COVID-19 Updates 11/19/2020

⠀We are OPEN!

Yesterday, Governor Beshear released new, temporary restrictions for gyms, and while they are not ideal, they will not prevent you from working out at Fern Creek CrossFit.⠀

The team at FCCF remains committed to providing you a safe atmosphere, an inviting community, and a path forward to ReWriting Your Story!

Let’s dive into the changes: ⠀

All Classes Become “Open Gym” Time Slots

The major news is that group classes are prohibited in the short-term; but, gyms are still allowed to operate at 33% occupancy, which we already adhere to.⠀So, starting Saturday at 9am, classes will become “On Your Own” Open Gym timeslots. You will still reserve your spot (as if you were headed to a class) and sign-in to your reservation.⠀⠀

Time slots will consist of 45 minute increments, limited to 18 participants, beginning at 5:30am, 6:30am, 12:00pm, 4:30pm, 5:30pm, and 6:30pm. We will be reviewing options available to add more time slots in the near future. Please follow the FCCF VIP page on Facebook for updates.

When you arrive, a Coach will be available on the floor as a monitor to answer questions, verify COVID-19 precautions, and to ensure athlete safety, however they are prohibited from leading a class. That means you will arrive and work through the Warm-Up, Strength, and WOD on your own, to finish up within your hour timeslot. Athletes please make sure to thoroughly read through the programming notes in SugarWod. The notes will provide additional guidance to assist with a successful workout.

Coaches can help answer questions, but you’ll need to move through the pieces as if they were pushing you along, so you don’t exceed your 45 minutes.⠀ ⠀

Masks Now Required At All Times ⠀

Everyone in the gym MUST have a mask on at all times. We recognize the strain and burden this may cause during the course of your workout, however we must adhere to the restrictions given to us at this time.

We encourage athletes with medical conditions to evaluate their situation and make appropriate decisions that benefit their health first and foremost. Prior to jumping into your first WOD with a mask, take an opportunity to review some Do’s and Don’ts.

Virtual Programming Options

Not comfortable participating in workouts in the gym? We will be working to open up online virtual options. Please contact us at to discuss options.

Moving Forward

We are in accordance with the remainder of the requirements, so these are the only changes taking place at this time.⠀PLEASE make sure to follow the existing Member Procedures when in the facility.

Governor Beshear stated a 3-6 week timeline on these changes. We’ll keep you updated on any further guidance, as we know it.⠀⠀


Thank you for everything you’re doing to keep Fern Creek CrossFit safe and open to the community.

COVID-19 Updates

With the recent increase in COVID 19 cases, and Jefferson County being listed as a red zone for COVID 19 cases, we have made the decision to update our COVID 19 policies.  We ask that you follow these in conjunction with the already established policies.

These are being implemented immediately and we recognize it may take a couple of days for these changes to reach all members.  Coaches will be providing reminders.  Please be patient.

We will be updating our policies on the website, and will be providing printed reminders in the gym.

COVID 19 Guideline Updates

  1. We will return to using separated athlete workout zones.  Class sizes will remain at 18 unless the layout forces a change in participation count.
  2. It is MANDATORY for all athletes to RSVP, and check-in once they arrive at the gym using their personal electronic device.
  3. Athletes will be required to wait in their vehicle until the class coach allows entry into the facility.
  4. Everyone will be required to wear a facial covering until they are in their designated workout zone.  This includes anytime you are retrieving or stowing equipment, using the rest room, or any other activities outside of the designated workout zone.
  5. Coaches will be required to wear a facial covering while coaching.
  6. Sunday Open Gym will have the same requirements, including RSVP, check-in, waiting in vehicle, workout zones, and facial coverings.
  7. Sauna use will be temporarily discontinued.
  8. Children will be allowed to attend with parents under the following conditions.  If this does not work, we will have to ask that children stay home.
    • Children must always wear facial covering.
    • Must remain up front and separated from others by 6 foot.
    • Temperature checks are required.
    • Must always remain seated.
    • Parents required to disinfect areas prior to leaving.

These requirements are subject to change as conditions change.  Please talk with your coach or e-mail with any questions.

Reserving and Checking In to a class

With our new Coronavirus gym & facility procedures in place, we now have to RSVP for each class we’d like to attend and check in once we arrive. Using the Zen Planner mobile app is the easiest and fastest way to do this. Check out a quick video tutorial:

Limited Class Sizes

We have to limit the size of each class to follow the guidelines of our local Kentucky health officials. While this is different than how we ran the schedule in the past, it’s not a bad thing necessarily. Our coaches will have more time to spend with each member in a smaller class, meaning you get more dedicated attention every time you’re in the gym.

To start off in June 2020, we’re limiting attendance to 3 sessions a week for each member so we can make sure everyone gets an opportunity to adapt to these new procedures. RSVP’s can only be made 24 hours in advance of a scheduled class. If you’ve RSVP’ed but can’t make it, please cancel that reservation at least 3 hours prior to the class so that any member on the waitlist can attend.

More Help and Information

Here’s a few more links you can review for more help on using Zen Planner to RSVP and check in:

COVID-19 Health & Safety Guidelines

We Take This Pandemic Seriously

The highest practices and standards must be implemented to ensure the health and safety of our members, staff, and community. As fitness professionals, our passion and commitment is to build the health and fitness of our community and our response to the COVID-19 epidemic reflects that commitment. Until such time as a viable vaccine and/or herd immunity is developed to the novel coronavirus, several factors become apparent as we reopen our doors: 

  • We will not be going back to a “business as usual” model 
  • We must be intentional and methodological in minimizing the risk and stopping the spread of the virus 
  • Fitness, health, and wellness should be considered an essential service in the fight against this disease. It has been clear that there is an inordinate impact on vulnerable (unhealthy) populations 
  • The isolating effects of social distancing have shown us the value of the community and belonging members find in our facilities. 
  • We will be following the Kentucky Healthy at Work Facility Guidelines.

Therefore, the following guidelines were created. These guidelines are subject to change.

Temporary Change of Operation Restrictions Effective
November 20, 2020

The Commonwealth of Kentucky has issued temporary restrictions affecting fitness centers. These restrictions are expected to remain in effect until December 13, 2020. Please review our operating status changes below.

COVID-19 Procedures

Class Size

Class sizes allow for up to 18 athletes and a coach (19 Total).

Reservations Required

Athletes are required to reserve their place in class – no exceptions. Reservations will open in Zen Planner 24 hours before class.  Athletes without a reservation will be asked to reserve a later time.

Automatic Waitlists

If the class fills (18 athletes), waitlists will be created on a first-come-first-served basis. When a spot in class opens, the waitlist will automatically fill the spot with the next athlete and send an email.

One Way Traffic

Athletes will remain outside or in their vehicle until the previous class exits the facility. Athletes will enter the gym through the front door.

Designated Member Workout Zones

Each designated workout zone will have appropriate disinfecting materials (wipes/spray) so that the member can disinfect prior to and after their sessions. The required weights and equipment should remain in each zone.

Athletes should also bring their own jump-ropes, weightlifting belts, and other personalized accessories whenever possible. That being said, we also ask that you limit what you bring into the gym, there are no cubbies and you will need to keep all of your belongings within your station.

BYOC (Bring Your Own Chalk)

Please “bring your own chalk” to the gym and keep it in a Ziploc bag at your station and take with you when you leave. Don’t forget to clean up your chalk after your workout!


To protect yourself and others, athletes are required to wear masks on the way in and out of the gym. Wearing masks during the WOD is optional, as long as all athletes maintain social distancing. 

Class Time Frame

Classes are now scheduled for 45 minutes and keep the traditional format: Warm-up, Strength/Skill, Metcon. There is a 15-minute buffer between classes to allow for cleaning and to prevent cross-over of athletes in the gym between sessions.

Cleaning & Disinfecting

FCCF staff will keep a strict cleaning and disinfecting protocol for common areas, restrooms, and other frequently touched surfaces following CDC guidelines.

The entire gym floor will be cleaned daily. Spot cleaning will occur after each workout.

Athletes are required to wipe down all equipment and surfaces before and after use.

Transparent Communication

FCCF is committed to providing concise and transparent communication regarding situations affecting our community. Through thorough contract tracing, members will always be notified of potential close contact with other athletes who may test positive for COVID-19.

It is imperative for athletes to maintain current contact information up-to-date in Zen Planner. Athletes may also e-mail changes to

We also ask athletes to notify us at with any positive test results, and isolation orders from the local health department or healthcare provider. This information is considered confidential and at not time will members be publicly identified.

For Members with Children

  1. Children must wear mask at all times.
  2. Must remain up front and separated from others by 6 foot.
  3. Temperature checks are required.
  4. Must remain seated at all times.
  5. Parents required to disinfect areas prior to leaving.

If this doesn’t work we will have to ask that children stay home.


  • Stay home if you are sick or displaying signs of illness, or even suspect that you’re coming down with something.
  • Stay home if living in a household with someone known or suspected to have COVID-19.
  • Always cover your mouth and nose whenever you cough or sneeze.
  • Frequently wash your hands with soap and water often for at least 20 seconds, especially after coughing, sneezing.
  • Avoid touching your face or putting your hands in your mouth, especially if you have not washed your hands.
  • Disinfect any and all surfaces using the provided cleaning supplies.

FCCF staff will be required to:

  • Wear masks at all times (unless participating as an athlete in class).
  • Conduct a health screening before each shift.

Member Procedures

View or download the Quick Guide.

1. Before Your Class

A: RSVP For Class

Reserve your spot via Zen Planner 24 hours in advance of a scheduled class. The cut off time is 1 hour before class starts. There’s a cap for each class and you will be turned away if you haven’t RSVP’ed.

B: Get on the Waitlist

After RSVP slots are filled, 5 waitlist slots are available. You will be notified at least 3 hours prior to class if there’s a cancelation and you can attend.

C: Cancel an RSVP

Please cancel if you’re not feeling well or know you can’t make it on time. You may cancel your RSVP up to 3 hours before class if you cannot attend. If you have any symptoms of COVID-19, do not come to the gym. Consider finding a Jefferson County testing facility immediately.

2. Start of Your Class

D: Arrival

Wait in your car until your class time and allow the class before you to exit. The class coach will summon athletes for entry. Enter the facility through the front door. Reduce the amount of gear you take in. Facial coverings are required at all times, and can only be removed once you are in your workout zone.

E: Check-In

Use your personal electronic device to check-in to your reserved class via the Zen Planner app (free on your iOS or Android device).

F: Temperature Check

Have a coach check your temperature. Anyone with a temperature of 100 degrees or more may not enter the facility that day. Wash your hands or use the hand sanitizer at the check-in station. Take all belongings to your designated workout area.

3. During Your Class

G: Enjoy the Workout

Do what you do. Listen to your coach. Crush the workout! Avoid touching your face. While working out in your designated workout zone face coverings are not required, but you may wear a face covering if you feel comfortable.

H: Practice Social Distancing

Let’s give air high-fives and do our best to stay in our designated area. Do not share equipment. If you don’t have what you need let the coach know or wait until there’s time/space to go get it. Face coverings required when retrieving equipment.

4. After Class

I: Clean Up Your Area

Sanitize all of your equipment. Disinfect any surface outside your workout zone you came in contact with. Wash your hands or use hand sanitizer. Face coverings required when returning equipment.

J: Departure

You have a small block of time before the next class starts. Please, collect your belongings. Exit the facility through the front door. Do not congregate with members entering or exiting.

Gym Procedures Quick Guide

View or download the quick guide.